Knowify Review 2026: Trade-Contractor Project Management With an AI Connector to Claude and ChatGPT

Updated October 25, 2026 – Tested Intelligence

Quick verdict: Knowify is the platform for trade contractors who live in QuickBooks: estimating, job costing, real-time WIP and AIA billing in one place, with an AI Connector that lets Claude or ChatGPT query your live job data. Core starts at $99 per month billed annually, but the AI Connector needs the $329 Advanced plan.

What it is

Knowify is construction management software for trade and specialty contractors – electrical, plumbing, HVAC, painting, remodeling, concrete and excavation are its named markets. It covers a job end to end: estimates, contracts, scheduling, time tracking, change orders, progress billing and invoicing, tied together by job costing and a real-time, two-way QuickBooks sync. Knowify calls itself the official QuickBooks Online construction software partner; the sync also reaches Desktop, Payments, Time and Payroll, including retainage and pay-app data.

The AI piece is the Knowify AI Connector, built on MCP. On Advanced and Enterprise it connects Knowify to Claude and ChatGPT, so you can query your own live data – Knowify’s examples are “what’s my WIP?” and “which jobs are underbilled?” A customer quoted on its site credits Knowify plus Claude with saving 10 hours a week of admin; treat that as a vendor testimonial, not an audited figure.

Key features

• AI Connector (Advanced and up): query live job, labor, billing and margin data through Claude or ChatGPT
• Estimates, proposals and contracts – fixed-price on every plan, cost-plus/T&M on Advanced and up – plus job costing and real-time WIP on Advanced and up
• Licensed AIA pay applications (G702/G703) with automated schedule of values and retainage tracking
• Native, real-time two-way QuickBooks sync across Online, Desktop, Payments, Time and Payroll
• Scheduling, geofenced mobile time tracking, change orders with e-signature and daily logs
• Service Pro add-on for service dispatch and recurring maintenance; Enterprise adds RFIs, submittals, document markup and AI-powered custom forms

Pricing

Knowify publishes its pricing. Core is $99 per month billed annually ($149 monthly) for one user, plus $29 per month per extra user. Advanced is $329 billed annually ($399 monthly) including 10 users, and adds the AI Connector, job costing, real-time WIP, project planning, daily logs and a client portal. Enterprise is quote-based with unlimited users. Service dispatch is a $99 per month add-on. Every plan includes a 14-day free trial, no contract and no implementation fee, per the vendor.

Who it’s for

Trade contractors who have outgrown spreadsheets plus QuickBooks alone – especially shops running service calls alongside projects, billing AIA work, or needing honest job costing and WIP without an enterprise rollout.

Who should skip it

GCs running large multi-party commercial projects will find Procore-class platforms deeper – in Knowify, RFIs and submittals sit on Enterprise only. Project-only builders who do not care about QuickBooks depth may prefer a budgeting-first tool. And if the AI Connector is the draw, budget for Advanced: Core excludes it.

Pros

• Published pricing, a free trial and no implementation fee – rare honesty in this category
• AI Connector answers questions from your actual job data instead of generic chat
• Real licensed AIA G702/G703 pay apps, not lookalike templates
• Deepest QuickBooks integration in its class, including retainage and pay-app amounts

Cons

• AI Connector, job costing and WIP are all gated behind the $329 Advanced plan
• RFIs, submittals and document markup require Enterprise
• Per-user pricing at $29 per month adds up as office headcount grows
• Service dispatch costs extra as the Service Pro add-on rather than being built in

FAQ

How much does Knowify cost?

Core is $99 per month billed annually ($149 monthly) for one user, plus $29 per extra user. Advanced is $329 billed annually ($399 monthly) including 10 users. Enterprise is quote-based; Service Pro is a $99 add-on.

What does the Knowify AI Connector do?

It connects Knowify to Claude and ChatGPT over MCP, so you can ask about live data – WIP, underbilled jobs, labor, margins – in plain language. Advanced and Enterprise only, not Core.

Does Knowify work with QuickBooks?

Yes – it is the headline integration: native, two-way and real time across QuickBooks Online and Desktop, plus Payments, Time, Payroll and the Intuit Enterprise Suite, including retainage and pay-app amounts.

Bottom line

Knowify is an easy recommendation for a QuickBooks-committed trade contractor that wants project financials it can trust – and an AI assistant that can actually read them. Start on the trial, price Advanced rather than Core if job costing or the AI Connector matters, and check your contract types are covered before migrating.